Change Bibliography Style Endnote Style

Make references appear in numbered footnotes at the bottom of the page with in-text numbers, and also create a bibliography at the end of your Microsoft Word document.

1.  In your Word document, go to Word's EndNote toolbar and select a footnote style, e.g., Chicago 16th Footnote.

2.  At the point in your Word document where you want to insert a reference:

      a. Open Word’s References toolbar

      b. Select  Insert Footnote

A superscript number appears in the text where your cursor was, and your cursor will go down to the bottom of the page where the new footnote number appears.

With your cursor in the footnote:
3.  Open Word’s EndNote toolbar

    a. Select Insert Citation

    b. Find and insert a citation

The reference will be added to your footnotes list at the bottom of the page, and to your bibliography.

4.  Add page numbers to the footnote

    a. Click to select the footnote

    b. In Word’s EndNote Toolbar, select Edit & manage citations

    c. In the lower section of the popup window, Edit Citations tab,
        enter the page numbers or range in the Pages: box

5.  Start the bibliography on a separate page at the end of your document

The bibliography will initially appear at the end of your text, between the text and your footnote. To move it to the end of your document:

    a.  Insert a page break between the end of your text and the bibliography
          (on Word’s top menu, select InsertBreakPage Break.)

6. Repeated References

In Chicago 16th, Footnote and Bibliography style, after the first occurrence, consecutive repeated references are cited in the footnote as Ibid.
This will happen automatically. Add page numbers if needed (directions above in #3.)

Non-consecutive repeated references use a short title in the footnote.
To make this work, you must edit the Chicago 16th Footnote output style AND manually add a short title to the reference in your EndNote Library.

    a. Edit the Chicago 16th Footnote output style:

       i.  On your Endnote Library toolbar, open Edit-->Output Styles-->Edit "Chicago 16th Footnote" (see Figure 1)
          Figure 1: Edit EndNote Output Style
         

       ii.  On the left menu column of the Chicago 16th Footnote.ens window that pops up, under Footnotes, select Templates

       iii.  On the main (right) column near the top, UNCHECK the box next to
            When using the short form include the title field only when needed to disambiguate a citation (see Figure 2)
            Figure 2: Uncheck When using the short form, include the title field only...
           

       iv.  Save the edited style (on the top toolbar, File-->Save As and name the style, e.g, Chicago Footnote Short

       v.   Close the output style window.

    b. Add the Short Title to Your Reference

       i.   In your EndNote Library, double-click the reference that needs a Short Title
           This opens a separate window for that reference

       ii. Scroll down in that reference to the Short Title label, and enter a short title (usually 1-4 key words) (see Figure 3)

       iii. Save the change (on EndNote's Toolbar, select Edit, then Save) then close the reference
Figure 3: In My EndNote Library, editing a reference to add a short title

    c.  Go back to your Word document and make these changes appear in your document:

        i.  On Word's EndNote Toolbar, in the Output Style box,
            drop down the arrow-->select another style-->select the new style name you created in step 6a
            (e.g., Chicago Footnote Short)

        ii. On Word's EndNote Toolbar, select Update Citations and Bibliography
           (For Macs, on Word's EndNote Toolbar, first select Bibliography  then Update Citations and Bibliography)

“Output style” is the term EndNote uses to refer to the template file used to format the citations and bibliography correctly for your citation or referencing style. The output style controls what is in capitals, what is in bold or italics and determines the many other ways that references for journal articles, book chapters or books are laid out

Each subject or discipline has its particular citation styles, and individual journals also have specific instructions to authors on how they want articles referenced

There are over 3,000 output styles available in EndNote. Included in the options is a Select All style that will print everything in each EndNote reference

Explanations of styles used at the University of Canterbury are available at Citations and Referencing

For example

  • APA, Harvard are examples of author-date styles
  • MLA is an example of a style requiring footnotes
  • Physical Sciences tend not to require any particular style
  • IEEE citation style for Engineering is an example of a numbered style
  • Law has specific requirements
  • Geological Sciences uses the Royal Society of New Zealand Style

To select the style you want in EndNote

  • Look at the top of the screen and locate the EndNote toolbar
  • The style that is presently selected is identified in the menu bar on this toolbar
  • In the case illustrated below APA 6th is the selected Style 


  • If you want to change this style, click the drop-down box and select another style from the list
  • To browse all styles available, choose Select Another Style...
    • Click the column headings to sort by Name or Category, or click the Find-by button to see lists of styles by discipline area

       

  • Click the Choose button to select a style from the list

You can also select other styles by going through the Style Manager which can be found at Edit > Output Styles > Open Style Manager...

Output styles in Word

Each Word document has its own output style. Changing the output style in EndNote does not automatically change the style in Word – this is intentional, as writers often write for various journals with differing referencing styles

Instructions on changing the output style in Word are given in Formating your bibliography in Word

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